Forms

The forms on this page are for the use of ExCEL After School Programs.  For information on how to complete the forms, please refer to the
Implementation Manual.  

• August Institute
• Budget and Contract Materials
• End of Year Documents
• Health and Emergency
• Lead Teacher Documents
• Principal's Compliance Documents
• Sample Enrollment Documents
• Snack and Attendance Documents
• Tip Sheets

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August Institute

Calendar and Pay Schedules (pdf)

• 2011-2012_Instructional_Calendar(Final)
• Certificated Pay Day Schedule 2011-2012
• Classified Pay Schedule 2011-2012
• Greens for Website 2011-12
  
  

  Green 1 - July 21 - Aug 20 Green 2 - Aug 21 - Sep 20 Green 3 - Sep 21 - Oct 20 Green 4 - Oct 21 - Nov 20 Green 5 - Nov 21 - Dec 20 Green 6 - Dec 21 - Jan 20

  Green 7 - Jan 21 - Feb 20 Green 8 - Feb 21 - March 20 Green 9 - March 21 - April 20 Green 10 - April 21 - May 20 Green 11 - Mayl 21 - June 20 Greens memo- general 11-12

Handouts (pdf)

• ExCEL Early Release Policy 2011-12
  English | Chinese | Spanish | Vietnamese | Arabic
  
• ExCEL Early Release Permission Form 2011-12
  English | Chinese | Spanish | Vietnamese | Arabic
• ExCEL Sign In/Out Sheet 2011-12 (Excel file)
• ExCEL ASP Key Compliance Elements 11-12
• ExCEL ASP Snack Application 11-12
• Out_of_City_Fieldtrip_Form
• Additional Extended Hours Request Form

Powerpoint Presentations (pdf)

• August Institute - CBO Presentation
• Elementary and Middle
  • Attendance and Early Release 2012 (Elementary and Middle)
  • ExCEL Allowable Expenses ES-MS (K-8)
  • PAPERWORK presentation-ELEMENTARY
• High School (9-12)
  • Attendance and Early Release 2012 (High)
  • ExCEL Allowable Expenses HS (9-12)
  • PAPERWORK presentation-SECONDARY

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Budget and Contract Materials
For instructions on how to use and complete the listed budget documents, please refer to Section B of the After School Programs Implementation Manual.

School Agency Assurances (Word document)
Expenditure Request Form (Word document)
Extended Calendar Request - Certificated (Word document)
Extended Calendar Request Classfied (Word document)
Additional Extended Hours Request Form (pdf)
Certificated Stipends Spreadsheet (Excel Spreadsheet)
Classified Payroll Timesheet (Word document)
Consultant Contract Request Form (Word document)
Daily Time Report – Certificated (Word document)
Daily Time Report – Classified (Word document)
Green – Extended Hour Timesheet (Word document)
Extended Hours Tracking Sheet (Excel document)
CBO Itemized Budget Template (Excel Spreadsheet)
Confidentiality Agreement Form (Word document)
Request for Reimbursement (Word document)
RPF (Word document)
SRPA (pdf)
Elementary Budget Set-Up Form 2011-2012 (Excel Spreadsheet)
Secondary Budget Set-Up Form 2011-2012 (Excel Spreadsheet)

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End of Year Documents

Coordinator End of Year Checklist (Word document)
End of Year Checklist (Word document)
Inventory Form (Word document)

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Family Literacy Documents

2011-12 documents coming soon

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Health and Emergency
In partnership with the SFUSD Emergency Planning Department, SSSD ExCEL supports aligning After School Program Emergency Requirements with SFUSD procedures. 

For more information on Emergency Requirements and Procedures, see section D of the SSSD ExCEL After School Programs Implementation Manual and the Crisis Response Manual.

All Hours Emergency Response List (Word document)
Allergy Care Plan Form (see SSSD forms)
Asthma Care Plan Form (see SSSD forms)
Child Abuse Reporting Agreement (see SSSD forms)
Confidentiality Agreement Form (Word document)
Diabetic Care Plan Form (see SSSD forms)
Emergency Phone Numbers (Word document)
Emergency Response Tip Sheet (Word document)
Medication Form (see SSSD forms)
Seizure Care Plan Form (see SSSD forms)
SFUSD Incident Report (Word document)
SFUSD Student Injury Report (pdf)
Staff Emergency Card (Word document)

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Lead Teacher Documents

ELEMENTARY

QSA Tool Word Version for LT (Word document)
2011-2012 Documentation Submission Timeline-Guideline (Word document)
2011-2012 ES Lead Teacher Calendar (Word document)
2011-2012 Monthly Meeting Notes Template (Word document)
2011-2012 Payment Structure Log (Fall) (Word document)
2011-2012 Payment Structure Log (Spring) (Word document)
2011-2012 Service Log (Word document)
2011-2012 Strategic ASP Action Plan - End of Year Report (Word document)
2011-2012 Strategic ASP Action Plan Directions (Word document)
2011-2012 Strategic ASP Action Plan Form (Word document)

MIDDLE SCHOOL

2011-2012 Lead Teacher Calendar (Word document)
2011-2012 Monthly Meeting Notes Template (Word document)
2011-2012 MS LT Fall Log (Word document)
2011-2012 MS LT Spring Log (Word document)
2011-2012 MS LT Student Support Worksheet (Excel document)
2011-2012 Strategic ASP Action Plan - End of Year Report (Word document)
|2011-2012 Strategic ASP Action Plan Directions (Word document)
2011-2012 Strategic ASP Action Plan Form (Word document)
QSA Tool Word Version for LT (Word document)

HIGH SCHOOL

2011-2012 HS LT Academic Case Management Worksheet (Excel document)
2011-2012 HS LT CAHSEE Student Worksheet (Excel document)
2011-2012 HS LT Homework Completion Worksheet (Excel document)
2011-2012 HS LT Log Fall (Word document)
2011-2012 HS LT Log Spring (Word document)
2011-2012 Lead Teacher Calendar (Word document)
2011-2012 Monthly Meeting Notes Template (Word document)
2011-2012 Strategic ASP Action Plan - End of Year Report (Word document)
2011-2012 Strategic ASP Action Plan Directions (Word document)
2011-2012 Strategic ASP Action Plan Form (Word document)
QSA Tool Word Version for LT (Word document)

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Principal's Compliance Documents

RFQ for Afterschool (Word document)
AFA Program Quality Self Report (pdf)
Centralized enrollment form DRAFT (Word document)
Draft carryover memo to Principals (Word document)
ExCEL Afterschool Facts (Word document)
ExCEL Presentation: Part1 | Part 2 (zip files - ppt)
ExCEL - Principal School Site Self Assessment Report (Word document)
Facilities Use Letter to Schools (Word document)
Joint Use Inventory Instructions (Word document)

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Snack and attendance Documents

ExCEL Early Release Permission Form 2011-12 | Chinese | Spanish | Viet. | Arabic
ExCEL Sign In/Out Sheet 2011-12 (Excel file)
AS Program Number Sheet (Excel file)
Snack by Room Meal Count Summary (Excel file)
Snack FAQ (Word document)
ExCEL ASP Snack Application 2009 (Word document)
Snack Summary of Responsibility (Word document)
Suggested Items from Costco (pdf)
Justice for All Poster (pdf)

ATTENDANCE LOGS
October 2011 (Excel file)
September 2011 (Excel file)
August 2011 (Excel file)

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Sample Enrollment Documents

Late Pick-up Policy Template (Word document)
Media Access Form (Word document)
FRESH Student Contract (Word document)
Sample Enrollment Packet (Word document)

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Tip Sheets

Behavior Management Tip Sheet (Word document)
Involving Volunteers Tip Sheet (Word document)
Strategies for Enrichment Activities Tips Sheet (Word document)
Strategies for Successful Parent Involvement Tip Sheet (Word document)
Stretegies for Staff Development Tips Sheet (Word document)
Structured Physical Activity Tip Sheet (Word document)
Youth Development Tip Sheet (Word document)